Office Manager

Pathfinder International  

Job Description

Pathfinder International’s mission is to ensure that people everywhere have the right and opportunity to live a healthy reproductive life. In Tanzania, Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care – through a series of integrated projects. Pathfinder strives to strengthen access to family planning and HIV/AIDS, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.
Pathfinder is seeking highly motivated and self-driven staff to join a dynamic team to support integrated HIV/AIDS and RH/FP projects supported by CDC and private foundations based in Dar es Salaam.
Post Title: Office Manager.
Reports to: Human Resources and Administration Manager Location, Country: Dar es Salaam (1).
Main Job Tasks and Responsibilities

1. assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
2. allocation of resources to enable task performance
3. coordinate office staff activities to ensure maximum efficiency
4. design and implement Office filing systems
5. ensure filing systems are maintained and current
6. establish procedures for record keeping
7. monitor record keeping
8. ensure security and confidentiality of data
9. ensure office policies and procedures are being adhered to
10. analyse and monitor internal processes
11. implement procedural and policy changes to improve operational efficiency
12. prepare operational reports and schedules to ensure efficiency
13. monitor and maintain office supplies inventory
14. maintain a safe and secure working environment
15. responsible for driver daily timetable and their performance at general

1. keep an up-to-date calendar of events to avoid conflicts. This is important so various functions and events are announced well in advance.
2. Maintain a current list of key holders and provide keys to personnel as needed. Collect keys when people leave.
3. responsible for designated for petty cash to be used for office supplies, postage, etc. To reimburse at end of the month, complete voucher and attach all receipts.
4. be sure office equipment is operational and clean. Call for service as needed.
5. responsible to make sure that all office bills are paid on time. Balance account when statement arrives.

Education and Experience

•  a business degree or equivalent
•  a high school diploma with a number of years administrative and supervisory experience
•  knowledge of accounting, data and administrative management practices and procedures
•  knowledge of clerical practices and procedures
•  At least two years working experience on the same field.
•  knowledge of business and management principles
•  computer skills and knowledge of office software package
  

How to Apply

Interested applicants are requested to submit their CV, including contact details for 3 references, and send to us before the close of business on March 31, 2012. Applications should be addressed to the HR Manager, Pathfinder International, PO Box 77991, Dar es Salaam
Or sent via e-mail to Tanzania-jobs@pathfind.org stating the position being applied for in the subject line. Only short-listed candidates will be contacted.