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Senior Finance Assistan

The World Food Programme 

Job Description

The World Food Programme, the food aid organization of the United Nations, is seeking a qualified candidate to fill the following vacancies under Service Contracts (Service Band 3):
Senior Finance Assistant- Service Contract – SB 3 (G6 Equivalent)
Vacancy No. 01/2012
Expected appointment date: Immediate
Duration: One year
Accountabilities:Within P4P Unit/Office, the incumbent is expected to perform the following
Guide, train and supervise more junior staff engaged in the processing of financial reports and returns from country offices; participate in providing procedural and technical support to the staff elsewhere in the Programme;
•       Analyze, control and accurately maintain relevant General Ledger Accounts and initiate corrective action as necessary;
Initiate payment processing according to WFP financial rules and regulations;
•       Assist in preparation, implementation and monitoring of budgets; prepare funds consumption and other budget related reports, including donor reports;
Brief/debrief staff members on issues relating to financial transactions;
Prepare periodic financial and statistical reports;
•       Oversee the data input into financial related databases by finance assistants and provide guidance on data input and validation;
Prepare bank reconciliations, review locally recoverable items, Imprest summaries and funding sheet summaries;
Monitor WFP local bank accounts and keep track of balances to ensure that there are sufficient funds; prepare requests for replenishment of the Imprest Account(s) whenever necessary;
•       Assist in setup and implementation of proper accounting procedures, systems and internal controls;
•       Participate in development and implementation of new financial policies and procedures; interpret and assess the impact of changes and make recommendations on follow up actions;
Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters; review correspondence drafted by other assistants prior to clearance by Officer or Chief, as appropriate;
•       Perform other related duties as required.
Minimum Qualifications
Education: Secondary school education, including or supplemented by course(s) related to the area of work.

At least five years of progressively responsible experience, of which at least three years in the field of finance, accounting, budget, audit or other related field and at least one year at G5 level or equivalent.
Knowledge :
Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures. Specialized knowledge of WFP financial and administrative rules and regulations and policies and practices in the specific area of work
Language: Fluency in both oral and written English and Kiswahili.

Expected Result:
Well organized, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of clerical staff or work unit.
Critical Success Factors:
Sound judgment; ability to extract, interpret, analyze and format data and to resolve operational problems. Ability to work with minimum of supervision, to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a , high sense of confidentiality, initiative and good judgment.

How to Apply

The vacancy number and title stated in this advert should be clearly indicated on the envelope (VA 01/2012)
All applications should be sent with detailed CV to
The World Food Programme
Attention: The HR Officer
P O BOX 77778
Dar es Salaam, Tanzania
Or by hand delivery to plot 113, ADA Estate Kinondoni
Email applications will NOT be accepted


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